Drafting an Employee Contract in the Philippines? Here Are the Things You Should Consider


You might be thinking, “Is issuing an employee contract necessary?”

Although it’s not required by the law to issue an employment agreement, it’s still essential to have a legally binding contract that contains all the provisions you want to set with your future employees.

What Is an Employment Contract?

An employment contract between an employer and employee in the Philippines sets all the terms and conditions of the job. These include the duties, salary, work hours, and confidentiality.

You must notarize this document immediately to make it admissible in court without the need for further proof of authenticity.

The Five Types of Employment Contracts in the Philippines

The Philippine labor law recognizes the following kinds of employment arrangement, which depend on the nature of the employment.

Probationary Employment

This employment agreement is made between an employer and a probationary employee. This contract tackles the period of probation, which is a maximum of six months, and the standards on which the employer will evaluate the employee’s competence and qualifications.
It requires the employer to:

⦁ Communicate the regularization standards to the probationary employee.
⦁ Relay the time of the probationary employee’s engagement.

If the employer fails to do either of these, the probationary employee is deemed regularized.

Project Employment

This is a signed agreement with a fixed duration between an employer and a project-based employee. It should include the following:

⦁ The full details of the project, including the scope and the date of completion
⦁ Tasks that a project employee should carry out

Aside from that, a project-based employee should understand that this contract is coterminous with the project. However, project employment contracts are not one-sided agreements. After all, the employer’s interest is as vital as that of the employees’.

Seasonal Employment

With this type of employment agreement, an employee is engaged to render work during a given season. It works similarly to project employment. The scope of work is also seasonal or periodic, preventing the employee from attaining regular status.

However, if an employee is regularly hired for a specific season, they are counted as a regular seasonal employee. This means that the employee has the right to demand work during their regular season, which the employer must agree to. If the employer does not comply, they may be liable for illegal dismissal.

Fixed-Term Employment

This employment contract is made between an employer and an employee working for a specific term or period. According to the Philippine Labor Code and its implementing rules and regulations, there are no limitations on the period of employment for fixed-term employees. However, the legislation added that if the contract exceeds a year, the employee shall be regularized.

Casual Employment

According to Article 295 of the Labor Code, a casual employee is neither regular, project-based, or seasonal. They accept a job offer knowing there’s no firm advance commitment to ongoing work. Because of this, they engage in an employment contract where they have a flexible working arrangement but no paid leaves.

The requirements under the casual employment arrangement are the following:

⦁ The employee should perform work that is incidental to the usual business of the employer.
⦁ The employer must communicate the time of the probationary employee’s engagement, or he will be categorized as a regular employee.

Why Do You Need To Draft an Employment Contract in the Philippines?

Defining Details and Objectives

Drafting an employee contract gives you the power to set rules and expectations at the start of your working relationship with your future employees. You can include specific provisions in the agreement, such as:

⦁ Position in the company
⦁ Scope of responsibilities
⦁ Salary and benefits
⦁ Prohibitions and restrictions
⦁ Non-compete and non-disclosure limitations
⦁ Duration of work

Setting Employee Expectations

Having a contract is beneficial, mainly when a conflict arises. Because there are already set expectations indicated in the agreement, it binds the employees not to deny the responsibilities they have signed for under the contract.

Formalizing Employer-Employee Relationship

Drafting an employee contract is practical for both parties. Doing this puts a time stamp on the progression of your working relationship with them.

For example, you have to terminate a long-term employee based on authorized causes. You are then required to give them severance pay based on the number of years they served the company. If there’s no employee contract, it may be difficult to determine precisely when this employee started.

Where To Find a Reliable Law Agency in the Philippines for Employee Contract Drafting?

At Yap Kung Ching & Associates Law Office, we take great pride in providing a wide range of excellent legal services, which include drafting of employee contracts in the Philippines.

Our full-service law office consists of lawyers who are adept at handling employee arrangements for corporations and individuals. For years, we have been working closely with various clients to meet their specific needs and preferences.


Drafting an employment contract gives every employer peace of mind and provides employees with security about their employment status and stipulations.

Protect yourself and your business today! For more information, get in touch with Yap Kung Ching & Associates Law Office. We look forward to working with you soon!

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